Secure and Compliant Board, Meeting & Decision Management

Security measures

Confidentiality

We prioritise the security of your data with strict access controls, including multi-factor authentication, ensuring only authorised users can gain access. All sensitive information is encrypted both in transit (TLS) and at rest (AES), with an optional integration for external key management (BYOK) for added control. Regular security audits, including penetration testing, help us proactively identify and address potential threats, ensuring that your data and systems remain protected at all times.

Integrity

We safeguard our systems with 24/7 monitoring through a Security Information and Event Management (SIEM) system, enabling rapid detection of security incidents and preventing unauthorised data alterations. Our developers follow industry best practices for secure coding, ensuring a robust and resilient platform. Additionally, all communications are protected with secure HTTPS connections, guaranteeing safe and encrypted data transfers at all times.

Availability

Our cloud-based SaaS solution is built for high availability, leveraging a scalable and redundant infrastructure on Google Cloud Platform (GCP). Web application firewalls provide robust protection by detecting and mitigating DDoS attacks.
To ensure business continuity, we have implemented comprehensive backup strategies and disaster recovery plans, enabling rapid service restoration in the event of a failure.

Regulatory compliance

ISO 27001

Our ISO 27001 certification guarantees top-tier security, strict regulatory compliance, and proactive risk management. With robust data protection, continuous monitoring, and rigorous adherence to European and global standards, we ensure your sensitive information remains secure at all times.

GDPR

We handle your organisation’s data with the utmost privacy and security. With advanced encryption, secure data storage, and strict access controls, we ensure your data is processed in line with all GDPR regulations, giving you peace of mind while maintaining the highest standards of privacy and security across all board activities.

NIS2

By adhering to the NIS2 Directive, we prioritise the protection of critical infrastructure, robust risk management, and timely incident reporting. With proactive monitoring, secure data handling, and comprehensive security measures, we ensure your board operations and sensitive information remain resilient against cyber threats.

“Apollo.ai perfectly fulfills our business needs and prerequisites with an IT solution fully aligned with our data security and privacy requirements. The dynamic Apollo.ai team, in a close partnership with OMV, designed a highly functional platform that guarantees the highest security and confidentiality standards, fully meeting our governance requirements.”

Katja Tautscher

SVP Legal General Counsel Group

"The fully cloud-based Apollo.ai platform seamlessly integrates high-performance board, decision, and meeting management into a unified IT solution according to our needs. We appreciate the secure collaboration, quick approval phases and encryption, to ensure data security and privacy, fulfilling all requirements for an efficient and effective process and cutting-edge IT architecture."

Jan Babst

CIO and SVP Group IT & Global Business Services

"Having served as a board member in more than twenty companies for more than 20 years, I was forced to use many legacy board management software products with great frustrations. Eventually I was introduced to the new Apollo AI software products and was enlightened from the first moment. Finally a comprehensive solution to effectively support and enhance decision making processes. For me this is not just useful kit, but a technology that empowers board members to do a better job."

Josef Blazicek

Chairman of the Supervisory Board

"Our goal is to hold meetings in a more uniform and structured way in order to simply become better and more efficient while maintaining our flexibility. Apollo.ai not only convinced us with your meeting management solution, but also helped a lot with the quick and uncomplicated implementation on the organisational side."

Michael Krammer

CEO

“As PwC, we operate in a very agile and dynamic environment. It is particularly important for us to make decisions quickly and proactively. Apollo.ai helps to increase impact and commitment in meeting management by enabling a digital and binding process, involving all relevant stakeholders and facilitating the governance of all relevant meeting results.”

Rudolf Krickl

CEO