Secure Board Governance for Compliance Managers

Audit trails

Strengthen oversight and accountability with audit trails for your organisation’s board meeting and resolutions. Our platform provides a transparent record of all actions, from document access to decision approvals, ensuring full traceability for regulatory compliance. With detailed logs that track who made changes and when, audit trails help identify potential risks, streamline internal audits, and support governance best practices.

Achieve clarity in your governance processes:

Rely on a 100% secure, tamper-proof record of every board activity
Review activities on meetings and resolutions in a 360° log
Retrieve historical agenda and minutes versions with 1 click

Activity log by user, sorted chronologically

Data export

Efficiently extract key decisions, actions, and discussions into structured formats for audits, regulatory filings, or internal reviews. By eliminating manual data collection and ensuring accuracy, your team can save time while maintaining a clear, organised record of all board activities. With easy access to well-documented meeting histories, you can meet reporting requirements with confidence and strengthen corporate governance.

Stay audit-ready at all times:

Select up to 5 different item types to download in one go
Receive agendas, documents, minutes, and resolutions in 1 export
Track historical downloads for 100% traceability

File watermarking

Enhance document security and prevent unauthorised sharing with our enhanced file watermarking. Add visible, personalised watermarks to sensitive documents to ensure that each file is traceable to the sender in case of information leaks or if data is transferred to externals parties. By clearly marking documents with ownership details, you can deter unauthorised distribution while maintaining confidentiality.

Reinforce your company's security measures:

Add user & time stamps to all 6 major file formats
Protect confidential documents with 10+ watermarks per page
Enable your company's leadership teams to act with peace of mind

Granular access rights

Ensure sensitive information is only accessible to the right individuals with granular access right management. Control who can view, download, or share specific documents or agenda items, based on roles and permissions. By defining rights through access levels, you ensure that confidential materials are safeguarded and you effectively enforce governance policies, minimising the risk of unauthorised access or data breaches.

Rely on enhanced access control to enforce compliance:

Store sensitive data in a 100% secure environment, made in EU
Stay in control with full, 360° visibility into current access rights
Regulate permissions with 7 different access levels

“Apollo.ai perfectly fulfills our business needs and prerequisites with an IT solution fully aligned with our data security and privacy requirements. The dynamic Apollo.ai team, in a close partnership with OMV, designed a highly functional platform that guarantees the highest security and confidentiality standards, fully meeting our governance requirements.”

Katja Tautscher

SVP Legal General Counsel Group

"The fully cloud-based Apollo.ai platform seamlessly integrates high-performance board, decision, and meeting management into a unified IT solution according to our needs. We appreciate the secure collaboration, quick approval phases and encryption, to ensure data security and privacy, fulfilling all requirements for an efficient and effective process and cutting-edge IT architecture."

Jan Babst

CIO and SVP Group IT & Global Business Services

"Having served as a board member in more than twenty companies for more than 20 years, I was forced to use many legacy board management software products with great frustrations. Eventually I was introduced to the new Apollo AI software products and was enlightened from the first moment. Finally a comprehensive solution to effectively support and enhance decision making processes. For me this is not just useful kit, but a technology that empowers board members to do a better job."

Josef Blazicek

Chairman of the Supervisory Board

"Our goal is to hold meetings in a more uniform and structured way in order to simply become better and more efficient while maintaining our flexibility. Apollo.ai not only convinced us with your meeting management solution, but also helped a lot with the quick and uncomplicated implementation on the organisational side."

Michael Krammer

CEO

“As PwC, we operate in a very agile and dynamic environment. It is particularly important for us to make decisions quickly and proactively. Apollo.ai helps to increase impact and commitment in meeting management by enabling a digital and binding process, involving all relevant stakeholders and facilitating the governance of all relevant meeting results.”

Rudolf Krickl

CEO