Efficient Board & Meeting Management for Executive Assistants

Collaborative agenda

Streamline board meeting preparation with our collaborative agenda editor, ensuring a smooth and efficient workflow. Collaborate with other stakeholders on agenda refinement and document collection, reducing back-and-forth emails and last-minute revisions. With intuitive editing features, the meeting organisation phase becomes faster and more organised, ensuring that all key topics, documents, and discussion points are properly aligned.

Simplify agenda management:

Drag and drop agenda items in a 2-layer structure
Adjust the duration of 1 item to auto-update all start times for all items
Co-edit drafts with other assistants without affecting the live agenda

Agenda editor with guest and document management

Guest management options for adding single users, groups, or excluding users

Integrated guest management

Simplify guest management by integrating it into the meeting agenda, ensuring a smooth and professional experience for board-external participants. Our platform sends automated calendar invitations to your guests for the exact slot they are invited to, controlling access permissions at all times. After the meeting, guests receive the meeting minutes for their slot, eliminating the need for manual follow-ups and reducing administrative workload.

Manage guest access in a secure environment:

Invite guests with confidence through 100% secure access management
Keep guests up to date through automated agenda item sharing
Reduce calendar management to 0 by creating guests invites automatically

Collaborative document management

Enhance efficiency with collaborative document management, ensuring seamless coordination when organising executive board meetings. Our platform allows multiple stakeholders to view and submit attachments to the agenda, reducing version confusion and endless email exchanges. With centralised storage, version control, and permission-based access, important materials remain organised, secure, and up to date.

Manage meeting documents securely and efficiently:

Share confidential documents 100% securely rather than by email
Upload or request files to board members and board-external users
Keep a 360° overview on completed and pending document requests

Option to request documents from other users in agenda editor

Automated communication and reminders

Take board meeting coordination to the next level with automated communication and reminders, ensuring that all participants stay informed and prepared. This feature simplifies the process by automatically sending meeting invites, agenda updates, and timely reminders for important deadlines or action items. By reducing manual follow-ups and last-minute confusion, it helps maintain efficiency and keeps meetings running smoothly.

Ensure every stakeholder is always up to date:

Share the right content automatically while staying in control of timing
Include unlimited users in every communication at 0€ extra cost
Cut administrative effort by 80% and focus on higher-level tasks

“Apollo.ai perfectly fulfills our business needs and prerequisites with an IT solution fully aligned with our data security and privacy requirements. The dynamic Apollo.ai team, in a close partnership with OMV, designed a highly functional platform that guarantees the highest security and confidentiality standards, fully meeting our governance requirements.”

Katja Tautscher

SVP Legal General Counsel Group

"The fully cloud-based Apollo.ai platform seamlessly integrates high-performance board, decision, and meeting management into a unified IT solution according to our needs. We appreciate the secure collaboration, quick approval phases and encryption, to ensure data security and privacy, fulfilling all requirements for an efficient and effective process and cutting-edge IT architecture."

Jan Babst

CIO and SVP Group IT & Global Business Services

"Having served as a board member in more than twenty companies for more than 20 years, I was forced to use many legacy board management software products with great frustrations. Eventually I was introduced to the new Apollo AI software products and was enlightened from the first moment. Finally a comprehensive solution to effectively support and enhance decision making processes. For me this is not just useful kit, but a technology that empowers board members to do a better job."

Josef Blazicek

Chairman of the Supervisory Board

"Our goal is to hold meetings in a more uniform and structured way in order to simply become better and more efficient while maintaining our flexibility. Apollo.ai not only convinced us with your meeting management solution, but also helped a lot with the quick and uncomplicated implementation on the organisational side."

Michael Krammer

CEO

“As PwC, we operate in a very agile and dynamic environment. It is particularly important for us to make decisions quickly and proactively. Apollo.ai helps to increase impact and commitment in meeting management by enabling a digital and binding process, involving all relevant stakeholders and facilitating the governance of all relevant meeting results.”

Rudolf Krickl

CEO