Secure File Storage for Leadership Teams & Compliance Managers

File storage with folder and sub-folder structure, showing user access rights at the file level

Default folder structure

For every new board meeting and circular resolution, the corresponding folders are created and updated automatically in the file storage room. No need for manual uploads or additional maintenance – any attachments are included and moved between subfolders as you update the meeting agenda.
Rely on a highly secure, highly available data room at all times.

Access all your files and folders in a structured data room:

Find information 10x faster with power search and a clear setup
Cut file handling time through automatic synchronisation
Rely on 99.99% uptime and high data availability

Granular access rights

Focus on the tasks that really create value and leave the administrative workload to our platform. Access rights to files and folders in the data room are taken over from your meetings and circular resolutions by default – no need for manual adjustments.
Extend, reduce, or remove user access at file or folder level and easily manage existing rights for maximum security.

Securely manage access rights to files and folders:

Grant permissions with 7 different access levels
Stay in control with full, 360° visibility into current access rights
Sync access between meetings and file storage 100% automatically

File watermarking

Watermark your files to prevent unwanted information sharing. Confidential documents are instantly watermarked with the user's email address as well as the date and time when the file is opened on the app or downloaded to the user's device. This ensures that sensitive information is never shared externally without tracking – whether screenshots, downloaded files, or pictures taken with an external device.

Ensure your confidential information stays where it shoud:

Watermark 100 pages per second on the fly
Add user & time stamps to all 6 major file formats
Protect your confidential documents with 10+ watermarks per page

Security

Upload, download, view, print, and share files and folders securely in our ISO27001-certified, GDPR-conform cloud environment. Benefit from unlimited storage capacity for your sensitive business data and manage your documents worry-free. Our servers are 100% EU-based and all backups are stored in Germany.

View our security measures

“Apollo.ai perfectly fulfills our business needs and prerequisites with an IT solution fully aligned with our data security and privacy requirements. The dynamic Apollo.ai team, in a close partnership with OMV, designed a highly functional platform that guarantees the highest security and confidentiality standards, fully meeting our governance requirements.”

Katja Tautscher

SVP Legal General Counsel Group

"The fully cloud-based Apollo.ai platform seamlessly integrates high-performance board, decision, and meeting management into a unified IT solution according to our needs. We appreciate the secure collaboration, quick approval phases and encryption, to ensure data security and privacy, fulfilling all requirements for an efficient and effective process and cutting-edge IT architecture."

Jan Babst

CIO and SVP Group IT & Global Business Services

"Having served as a board member in more than twenty companies for more than 20 years, I was forced to use many legacy board management software products with great frustrations. Eventually I was introduced to the new Apollo AI software products and was enlightened from the first moment. Finally a comprehensive solution to effectively support and enhance decision making processes. For me this is not just useful kit, but a technology that empowers board members to do a better job."

Josef Blazicek

Chairman of the Supervisory Board

"Our goal is to hold meetings in a more uniform and structured way in order to simply become better and more efficient while maintaining our flexibility. Apollo.ai not only convinced us with your meeting management solution, but also helped a lot with the quick and uncomplicated implementation on the organisational side."

Michael Krammer

CEO

“As PwC, we operate in a very agile and dynamic environment. It is particularly important for us to make decisions quickly and proactively. Apollo.ai helps to increase impact and commitment in meeting management by enabling a digital and binding process, involving all relevant stakeholders and facilitating the governance of all relevant meeting results.”

Rudolf Krickl

CEO