From preparation to follow-up: every step in one system.
Save 10+ hours per meeting with guided process steps
Run board meetings with structure, speed, and clarity.
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Before the meeting
Create and share your meeting agenda quickly and intuitively in our user-friendly interface. Seamlessly request documents and agenda items from participants and presenters. Invite unlimited guests confidently. Our smart data access architecture ensures that they only see what they should.
Get ready for your meeting smoothly and efficiently. Take your personal notes directly on the platform and bookmark pages for quick reference.
Prepare your board meetings in a collaborative environment:
- Add guests, request and collect documents 10x faster
- Manage agenda item proposals by any user on 1 platform
- Add up to 7 different personal annotation types to the attachments
During the meeting
Log meeting minutes in real time with ease. Your draft is securely stored in our cloud, allowing for simultaneous edits by multiple users. Record resolutions directly under the relevant agenda item for maximum clarity and compliance, and distribute tasks to ensure effective follow-up and accountability. For faster decisions, initiate live votings during meetings, enabling participants to track approvals instantly and stay fully engaged in the process.
Execute your board meetings with maximum efficiency and focus:
- Save 4 hours transcription time per meeting hour with AI minutes logging
- Achieve 5x clarity by logging resolutions directly under agenda items
- Track live votings with a 360° status overview during meetings
Ready to elevate your board’s performance?
After the meeting
Review, comment, and refine meeting minutes in a collaborative flow. Enter your notes and corrections using our intuitive toolbox. Work seamlessly with other board members to ensure accuracy, clarity, and completeness. View existing comments by other users anytime to avoid duplicates and inconsistencies, keeping everyone aligned.
Use the integrated digital signature function to approve the finalised minutes.
Check and approve your meeting minutes in a unified workflow:
- Cut review time by 40% with real-time collaboration
- Reduce duplicates and inconsistencies to 0 by sharing comments
- Speed up the signature process by 3x through the integrated function
Continuous governance
Keep your meeting results under control at all times. Monitor tasks, resolutions, and reports with a single click through your personalised dashboard. Keep track of your pending actions and ensure every open task is completed in time.
Easily comment on to-dos and decisions for improved monitoring and greater clarity on progress and results.
Follow up your board meetings through a focused dashboard:
- Reduce follow-up time by 50% with one-click access to all pending actions
- Communicate 3× faster by commenting directly on to-dos and resolutions
- Ensure 100% decision follow-through with integrated progress reports
“Apollo.ai perfectly fulfills our business needs and prerequisites with an IT solution fully aligned with our data security and privacy requirements. The dynamic Apollo.ai team, in a close partnership with OMV, designed a highly functional platform that guarantees the highest security and confidentiality standards, fully meeting our governance requirements.”
"The fully cloud-based Apollo.ai platform seamlessly integrates high-performance board, decision, and meeting management into a unified IT solution according to our needs. We appreciate the secure collaboration, quick approval phases and encryption, to ensure data security and privacy, fulfilling all requirements for an efficient and effective process and cutting-edge IT architecture."
"Having served as a board member in more than twenty companies for more than 20 years, I was forced to use many legacy board management software products with great frustrations. Eventually I was introduced to the new Apollo AI software products and was enlightened from the first moment. Finally a comprehensive solution to effectively support and enhance decision making processes. For me this is not just useful kit, but a technology that empowers board members to do a better job."
"Our goal is to hold meetings in a more uniform and structured way in order to simply become better and more efficient while maintaining our flexibility. Apollo.ai not only convinced us with your meeting management solution, but also helped a lot with the quick and uncomplicated implementation on the organisational side."
“As PwC, we operate in a very agile and dynamic environment. It is particularly important for us to make decisions quickly and proactively. Apollo.ai helps to increase impact and commitment in meeting management by enabling a digital and binding process, involving all relevant stakeholders and facilitating the governance of all relevant meeting results.”
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All your board management processes streamlined on a single platform.
Board meetings & resolutions
Prepare, execute, and follow up your meetings and circular resolutions in a collaborative cloud for maximum efficiency and clear results.
- 10h saved in meeting planning & follow-up
- 4x higher decision implementation rate
- 1 unified solution replacing 8+ siloed tools
Secure file storage
Store, access, and share data in our secure cloud environment, ensuring that sensitive business information is protected at every step.
- 360° clear & simple access control
- Secure sharing with 10+ watermarks/page
- 100% EU-based safe haven for critical data
AI assistant
Let our AI assistant handle the administrative workload, so you can focus on high-impact tasks that drive real value.
- 4 h transcript time saved per meeting hour
- 30 min saved per database search
- 5x faster decision compliance checks
Ready to elevate your board’s performance?
Frequently Asked Questions
